Rapid Technologies - GoBright Visitor Management

GoBright Visitor Management: A professional & warm welcome for all your guests

Whether you have a busy reception area, or an unmanned one – GoBright Visitor Management ensures your guests are always welcomed immediately. Complete visitor registration software with outstanding features including pre-registrations, custom made design and optional badge printing.

Supports social distancing, Track & Trace and COVID-Secure hygiene regimes

Speak to an expert...

If you have a requirement for any of our products & services and would like more details please leave a message via our online form.

Our Customers

GoBright Platform

The GoBright Platform enables employees to make bookings and registrations based on their preferences, enhancing collaboration in flexible workspaces. You can also gain valuable insights into office space utilisation.

In the GoBright Portal and App, you can invite and pre-register visitors for their meeting. Simply add a name, email address, phone number, and license plate, and GoBright Visitor Management does the rest. Visitors will get an e-mail containing a QR-code, which can be scanned upon arrival. The host of the meeting will then receive a message notifying them of their visitor’s arrival.

Pre-registration & self-registration

Invite guests via the Portal or Outlook Plugin when booking a meeting. They receive an invite with a pre-registration QR code, to check in. Your visitor will then scan the QR code upon arrival and all their details are stored in the online portal. The host of the meeting automatically receives a SMS message or email telling them that their guest has arrived. The receptionist knows upfront who to expect and can print badges in advance, when receiving large groups of people.

Visitors enter the building and register themselves on the spot, by following the steps on the screen. They will be encouraged to enter the requested information, including name and email address. Visitors would then search for the name of the employee that they are visiting and accept any safety instructions and check in. The host of the meeting automatically receives a SMS message or email to let them know that their guest has arrived.

Key Features...

Supports social distancing, Track & Trace and COVID-Secure hygiene regimes

Badge Printing

Badge printing is an optional feature that allows you to print badges with your own design, logo, colours, the name of your visitor and a QR code, so that visitors are easily identifiable.

After the meeting a simple badge scan allows visitors to check out of the building. One-time visitors return their badge at the reception desk. Returning visitors can keep their badge and use it again on their next visit – speeding up the check-in process even more.

Custom Design

Customise the template of the registration display and the email, to make it your own and to match your corporate branding.

Room Booking Integrations:

Microsoft Teams

Microsoft Outlook

Google Workspace

Digital Signage Integrations

Microsoft Entra ID/Azure AD

Locker Integrations

Portal

The portal is your management tool for all GoBright product licenses. For GoBright Visit, the portal integrates with Active Directory, Outlook Plugin and GoBright Room Booking. Specify your personal settings in the portal, such as the different types of visitors e.g. clients, applicants and suppliers, or even select multiple locations where the configurations can be used.

All data is secured safely and GDPR proof. The facility manager determines the number of days visitor data will be stored. After that, data will be permanently deleted.

Outlook Plugin

Outlook, one of the most common email and calendar management programs in the office. GoBright has developed a Plugin that works within Outlook. Use the GoBright Plugin in the menu bar, when scheduling an appointment. Search for a meeting room based on your preferences. Reserve catering additional room services and invite & pre-register your attendees instantly, with your room booking.

Digital Signage

Digital Signage enhances the visitor experience at our office. Display informative content, news updates, company information and more to help ease waiting times and to give visitors a warm welcome. Branded videos and photos can be used to create a welcoming and engaging environment, leaving a positive impression of your company.

Wayfinding

Help your guests to easily navigate through the building using GoBright Wayfinding. Display real-time room occupancy and help visitors locate meeting rooms and upcoming meetings. Place Wayfinding in your reception area or on each floor’s entrance for effortless building navigation by colleagues, customers, or visitors. Integrate Wayfinding with Digital Signage software and get the maximum result with this powerful combination.

Privacy

As the GoBright platform collects and produces important data, it’s important to know that the platform only processes data and does not copy or sell any data, meaning you are always in full control of your information. GoBright has multiple, legally obliged processes in place, such as GDPR, ISO27001, and Entra ID.

Safety

When using the GoBright Visitor Management system, you can easily keep track of the people in your building. This can be especially important in cases of emergency, for instance when the building has to be evacuated. In other situations, it can be used to keep unwanted guests off the premises.

GoBright Visitor Management: A professional & warm welcome for all your guests

Speak to an expert...

Our Customers

GoBright Platform

Pre-registration & self-registration

Key Features...

GDPR proof

Realtime Overview

Instant Notification

Intuitive and Plug & Play

Various Integrations

Easy to deploy