Why October 2025’s Teams Rooms Windows 10 Cut-off Matters More Than You Think
Meeting rooms are where it happens in hybrid work. But Microsoft is discontinuing support for Teams Rooms on Windows 10 on 14 October 2025 and it’s a bigger deal than it initially appears. Once support ends, the systems will not be provided with security patches and updates and will be exposed to attack. Technical support also will be discontinued and new features within Teams may no longer work on older systems. Not all Teams Room equipment can be upgraded to Windows 11. Solutions such as the Crestron Skull Canyon (C100, CX100) cannot be upgraded, but others, even recently released Poly or Logitech NUCs can have upgrade options available. If your meeting rooms have not been assessed in a couple of years, the time is now. Start with getting all your Teams Rooms devices audited, checking OS versions and identifying what can be upgraded and what has to be replaced. Start with high-traffic and client-facing spaces first and test the upgrades to ensure everything is okay, from control panels and booking systems to screens and cameras. This’s not about keeping up. It’s about maintaining trust, security and reliability across your collaboration spaces. Out-of-support systems introduce compliance issues, integration holdups and downtime, which no business can afford. Taking action now, you transform a required upgrade into an opportunity to upgrade your meeting rooms, enhance performance and future-proof your investment. Struggling to plan your Teams Rooms upgrade? Contact us today — we’ll guide you every step of the way.
5 Questions to Ask Before Starting Your AV Project
Plan Your AV Project with Confidence Whether you’re upgrading a meeting room, rolling out digital signage, or designing a new collaborative workspace, a successful AV project starts with asking the right questions. At Rapid, we’ve seen too many AV installations fall short, not because of poor products, but because they weren’t properly planned. As a UK AV integrator, we help businesses avoid these issues by focusing on the bigger picture from day one. Here are five key questions to ask before you start any AV project. This may seem obvious, but it’s often overlooked. Are you trying to: Defining your goals upfront ensures that every decision, from product choice to room layout supports your desired outcome. 2. Who Will Be Using the System? A sleek control panel or state-of-the-art display is only effective if your team can use it with confidence. Consider: Understanding the user journey helps us design intuitive systems that don’t require constant IT support. 3. How Will the Technology Fit Into the Space? The best AV solution will feel like a natural part of your space. That means thinking about: We’ll work with you to make sure the setup is aesthetic, functional and future-proof, whether you’re fitting out a boardroom, breakout area or huddle space. 4. What’s Your Budget and What’s the Lifecycle? It’s important to look beyond the initial cost. Think about: We’ll help you balance short-term needs with long-term value, ensuring your investment continues to deliver over time. 5. Who’s Managing the Project? An AV installation involves more than just mounting a screen. There’s cabling, network configuration, power requirements, software setup and testing, plus coordination with IT, facilities and sometimes third-party contractors. Choosing an AV partner that offers end-to-end project management ensures your rollout is smooth, on time and on budget. How Rapid Can Help? As a trusted UK AV integrator, we support organisations at every stage of the process, from initial consultation and design, through to installation, training and aftercare. Whether you’re upgrading a single room or implementing tech across multiple sites, we ask the right questions to deliver AV solutions that are: Ready to Talk? If you’re planning an AV project and want practical advice (with no hard sell), we’re here to help. Our experienced team offers free consultations to get you started the right way. Check out our full range of AV services now or Speak to one of our our AV experts today!
Top AV Products and Tools for Small Businesses
For small businesses, choosing the right audio visual (AV) tools can make a huge difference. Once seen as something only large corporations could afford, AV solutions are now more accessible than ever. From video conferencing to digital signage, modern AV products help small businesses improve collaboration, enhance client communication and create a professional workplace environment. At Rapid Technologies, we design and install AV solutions tailored to the needs of UK businesses. Here are some of the top AV products for small businesses that can make an immediate impact. Video Conferencing For Small Businesses With hybrid and remote working now part of everyday life, reliable video conferencing systems are essential. While platforms like Microsoft Teams and Zoom are common, the real difference comes from dedicated AV hardware, high-definition cameras, microphones and soundbars. Clear video and audio help small businesses appear professional and make client meetings far more productive. Our team helps companies integrate conferencing solutions that are simple to use and easy to manage. Interactive Displays For Offices Interactive displays are quickly becoming one of the most popular AV tools for small businesses. These touch-enabled screens allow teams to brainstorm, present ideas and collaborate with remote colleagues in real time. For client meetings, they make presentations more engaging and memorable. Compact, flexible and modern, interactive displays are ideal for small offices and meeting rooms where space is limited. Wireless Presentation Systems Passing cables around the table is a thing of the past. Wireless presentation systems, such as Barco ClickShare, let users share content instantly from laptops or mobile devices. This kind of AV technology encourages collaboration, speeds up meetings and eliminates the frustration of tangled wires. For small businesses looking to modernise their meeting rooms quickly, wireless presentation tools are an affordable and effective solution. Digital Signage For Small Businesses First impressions are everything. Digital signage provides a sleek way to welcome visitors, display branded content and communicate important messages. For customer-facing businesses, it can promote offers or events, while for internal use it’s a great way to share company news with employees. Small businesses benefit from the flexibility of digital signage, as updates are quick, cost-effective and eye-catching. Meeting Room Technology & Booking Systems In busy offices, managing meeting space can be a real challenge. Room booking systems and integrated AV tools make scheduling seamless, ensuring resources are used efficiently. Digital signage outside meeting rooms can display availability at a glance, creating a modern and professional feel. Bringing It All Together Investing in the right small business AV solutions isn’t just about looking professional, it’s about improving teamwork, communication and customer experience. At Rapid Technologies, we specialise in AV integration services across the UK, helping businesses of all sizes get the most out of their technology. If you’re looking to explore the best AV products for small businesses, our team would be delighted to help design a solution that works for you. Speak to us today.
Enhancing Hybrid Workspaces with Microsoft Teams Rooms Pro Digital Signage Integration
The shift to hybrid working has reshaped how teams collaborate, blending remote flexibility with face-to-face engagement. Microsoft Teams Rooms Pro is now pushing this evolution further by introducing digital signage, turning meeting rooms into constant communication hubs. What is Digital Signage in Teams Rooms Pro? Digital signage enables Teams Rooms devices to display dynamic content, such as company news, meeting schedules and live updates, even when the room isn’t occupied. This makes sure that important information is always visible, helping teams stay connected and informed throughout the day. Benefits for Organisations Adding digital signage to meeting spaces brings several clear advantages: Continuous Communication: Deliver timely messages without overloading inboxes, keeping everyone updated efficiently. Optimised Space Use: Display room availability and schedules to reduce downtime and maximise meeting room productivity. Improved Employee Engagement: Real-time, relevant content keeps staff informed and contributes to a stronger workplace culture. Implementation Essentials To fully benefit from digital signage, organisations need to ensure: Looking Ahead The launch of digital signage within Teams Rooms Pro highlights Microsoft’s commitment to supporting hybrid working environments. For AV integrators, it opens fresh opportunities to deliver comprehensive solutions beyond traditional conferencing setups. At Rapid, we’re eager to incorporate this innovation into our service offerings, helping clients build smarter, more connected workplaces. As hybrid work continues to evolve, adopting forward-thinking technologies like digital signage will be key to staying competitive and meeting client needs. Ready to future-proof your workspace with cutting-edge AV solutions? Contact Rapid today to discover how Microsoft Teams Rooms Pro digital signage can transform your meeting rooms and enhance collaboration across your organisation. Let’s create smarter, more connected environments together.
From Friction to Flow: A Seamless AV Experience at Black Capital Group
About Black Capital Group Black Capital Group is a Cheshire-based holding company that unites three complementary businesses: Compliance Chain, Procure Partnerships Framework and Strategic Resourcing. They deliver best-in-class procurement, compliance and recruitment solutions to the UK public sector and built environment, operating with a client-centred and socially responsible ethos. Conor Neild-Crabb, Head of Strategy, shared his thoughts on the project: “The service level from start to finish was incredible – Rapid were so easy to work with and everything was seamless.” “I would recommend Rapid services to any other business who are interested in working with them.” “We had issues with the installations that were based around the fit-out of the office and Rapid pretty much became our own project managers to solve all of these issues.” Identifying the Challenges Before partnering with Rapid, Black Capital Group faced several challenges with their workplace technology. Staff often had to join Teams calls from their desks, which resulted in unprofessional audio and visual experiences. Setting up meetings was difficult due to poor-quality cameras, unreliable sound and the need for physical wired connections. Privacy was also a concern, particularly for senior leadership. The CEO required a seamless, private setup in his office to carry out calls and meetings with minimal disruption, which their existing setup couldn’t provide. Additionally, meeting spaces were frequently booked but often went unused, leading to inefficiencies and wasted resources. Complicating matters further, the layout and fit-out of the office presented challenges when it came to installing new AV technology. Despite this, Rapid was able to integrate everything cleanly and efficiently, working around the fit-out limitations without issue. Delivering the Solution To address these issues, we delivered a tailored AV solution that focused on ease of use, flexibility and high performance. In each meeting room, we installed Yealink A40 all-in-one video bars, paired with CTP25 touch panels and PA20 wireless dongles. This provided a seamless, intuitive in-room experience for users, making it easy to connect and collaborate without relying on cables or complex setups. We also installed Yealink room booking panels outside each meeting room, allowing staff to see at a glance which rooms were available or in use. For the meeting pods, we implemented GoBright Interact booking devices, complete with reconfigured desk glows to clearly show pod availability in real time. Despite initial concerns around how the office fit-out would impact installation, we successfully integrated all systems with minimal disruption, taking on a project management role to overcome logistical challenges and ensure everything ran smoothly. The Impact The transformation had an immediate and positive effect. The upgraded technology allowed Black Capital Group to bring more people into meetings, both onsite and remotely, with the quality of the sound and video making it feel as though everyone was in the same room. The investment in Yealink and GoBright quickly proved its worth. After initially installing one Yealink system in the boardroom, the team was so impressed that they chose to install two more within a week of moving into the new office. The GoBright room booking system also had a noticeable impact. It provided a simple, effective way for staff to check room availability and eliminate wasted bookings, ensuring that every space was used more efficiently. Conclusion This case study demonstrates the real-world benefits of smart AV integration. With Yealink and GoBright solutions in place, Black Capital Group has created a professional, efficient and user-friendly environment for meetings and collaboration. By removing barriers and embracing intelligent technology, they have improved how their teams connect, communicate and use space, both now and for the future.
High-Impact AV for High-Performance Pharma: Inside Bespak’s Upgrade
About The Customer Bespak is a specialist leader in inhaled and nasal drug delivery systems, renowned for its end-to-end capabilities, from development through to regulatory approval and commercial delivery. Built on decades of sector-specific expertise, Bespak is not only driving innovation in drug delivery but also investing in sustainable solutions for the future of healthcare. As a company deeply rooted in scientific precision and operational excellence, effective internal communication and collaboration are essential to its ongoing success. Identifying the challenges In order to enhance staff engagement and internal communication, Bespak wanted to repurpose its canteen, into a multi-functional area capable of hosting high-impact presentations and team briefings. However, the technical demands of such a transformation posed several key challenges: Display visibility in bright environments: The canteen featured natural light and reflective surfaces that would diminish screen clarity, particularly problematic for a video wall. Unreliable wireless casting: Existing Miracast solutions proved inconsistent in high-traffic areas with considerable wireless interference. Smooth signage and presentation switching: Bespak needed a solution that could easily transition between digital signage and live presentations without manual intervention. Power and data constraints: Retrofitting the space for AV integration required strategic planning due to limited access to electrical and network infrastructure. Audio coverage: Clear audio was vital in the busy canteen environment to ensure messages reached the entire audience. Delivering a solution Working closely with Bespak, we delivered a fully integrated audio visual solution that addressed each challenge with precision and scalability. To transform their canteen into a dynamic communication and engagement space, we installed a high-brightness Samsung commercial-grade video wall. Featuring ultra-slim 0.44mm bezels, the wall delivers a seamless visual experience that remains clear even in brightly lit environments. For audio, Biamp ENT212 column loudspeakers were strategically deployed to ensure consistent and intelligible sound coverage throughout the large open-plan area. For wireless presentation needs, we integrated the ScreenBeam 1100 Plus, providing low-latency casting across a wide range of devices – ideal for impromptu presentations or employee-led sessions. This same device was used to distribute digital signage content effectively. A Datapath FX4 video wall controller was used to ensure flexible control of display layouts and better resolution. The boardroom also underwent a full AV upgrade, starting with the installation of a 98″ commercial-grade display to anchor the space. Audio performance was optimised with a Biamp digital signal processor (DSP), Biamp ceiling speakers, and integrated table microphones, delivering clear, room-wide coverage and enabling effective communication for all participants. To support hybrid meetings, we deployed Yealink conferencing solutions, converting the space into a dedicated Microsoft Teams Room (Windows-based). This solution provides seamless integration with the organisation’s existing Microsoft 365 ecosystem and ensures an intuitive, reliable video conferencing experience. To maintain consistency across the workplace and simplify user experience, we also upgraded other smaller meeting rooms with Yealink MVC S40 kits. These all-in-one Microsoft Teams Room systems offer high-quality video and audio performance, ensuring every meeting space supports efficient and standardised collaboration. The Impact The project has elevated Bespak’s ability to communicate, collaborate, and present in a consistent, high-quality format. The new AV installations have not only improved the usability of shared spaces like the canteen and boardroom but have also supported the organisation’s broader goals around connectivity and staff engagement. Tim Appleton shared his experience: “I deal with many differently disciplined contractors coming to site and I have no hesitation in recommending Rapid Technologies as they were extremely professional from start to finish, with excellent communication, knowledge, a high standard of installation skill and an excellent work ethic. Thank you very much.” Tim Appleton – Construction Lead, Bespak This case study highlights how a carefully designed AV integration can transform multifunctional spaces into engaging, high-performing environments. Through high-brightness video walls, robust wireless casting, professional-grade audio systems, and Teams Room installations, Rapid delivered a seamless solution that supports Bespak’s evolving communication needs. Looking to transform your space? We’d love to help. Get in touch today!
5-Year AV Refresh: Upgrade Your Tech Today
If your AV equipment is over five years old, it may no longer meet the demands of modern workspaces. Upgrading now ensures you have the latest technology to enhance collaboration, efficiency and overall user experience. Why Is It Time for an AV Refresh? The pace of technological advancements in AV solutions is rapid, with new innovations continually improving performance, usability, and integration capabilities. If your AV equipment is over five years old, it may be struggling to keep up with modern demands. Upgrading your AV systems is a smart investment that enhances productivity, improves client presentations, and modernises your workspace. At Rapid Technologies, we offer expert guidance on AV upgrades, from meeting room displays to video conferencing solutions. Don’t wait until your technology becomes outdated, get in touch today to discuss your AV refresh!
Choosing the Right Video Conferencing System for Your Business Needs
In a world where remote working and global collaboration are the now the norm, video conferencing has become an essential tool for modern businesses. Whether you’re connecting remote teams, engaging with clients globally, or hosting virtual events, having the right video conferencing system is critical. But with so many options on the market, how do you choose the one that suits your business best? Read this blog to discover the key factors to consider when choosing a VC system for your business. Why Video Conferencing Matters Did you know that 76% of businesses report increased collaboration and productivity after adopting video conferencing solutions? Video conferencing not only bridges geographical gaps but it also supports face-to-face interactions that emails or phone calls just can’t match. However, a badly chosen system can lead to frustration, poor user experience and a lack of adoption within your team. So, let’s dive into what you should consider when choosing a video conferencing system. Key Factors to Consider Ease of Use No one wants to spend half the meeting figuring out how to unmute or share a screen. You need a systems that is intuitive and user-friendly, to provide a smooth experience for everyone, even those less tech-savvy. Integration with Existing Tools Your video conferencing system should seamlessly integrate with tools you already use, like Microsoft Teams, Zoom, or Google Workspace. This eliminates the headache of managing disconnected systems. Scalability Think ahead. You should consider things like ‘Will the system support your business as it grows?’. Whether you’re a small team now or a growing enterprise, scalability is definitely something to think about to future-proof your investment. Audio and Video Quality Crystal-clear video and reliable audio are non-negotiable. Poor quality can make meetings frustrating and unproductive, so ensure the system can handle high-quality calls even during peak usage. Cost vs. Value Although it’s tempting to go for the cheapest option, weigh up the features and long-term benefits. Investing in a reliable system upfront can save you headaches (and money) further down the line. Why Work with a Professional AV Integrator like us? With so many options available, it’s easy to feel overwhelmed. That’s where we come in. As expert AV integrators, we don’t just sell systems, we provide tailored solutions that fit your business perfectly. From setup to seamless integration with your existing tools, we ensure everything works effortlessly. Plus, our ongoing support means you’ll never be left in the dark. If you’re ready to elevate your business communication, check out our video conferencing solutions and get in touch with us today!
Eco-Friendly Audio-Visual Solutions: What You Need to Know
Sustainability is more than just a buzzword; it’s a responsibility that we all share. Businesses and organisations are increasingly seeking eco-friendly solutions that reduce their environmental impact. This is no different in the audio-visual (AV) industry, where innovative technology can help reduce energy consumption, minimise waste and create greener working environments. At Rapid Technologies, we’re proud to deliver AV solutions that not only meet your functional needs but also align with your sustainability goals. Here’s what you need to know about eco-friendly AV solutions and how they can make a difference. Energy-Efficient Technology Modern AV systems are designed with energy efficiency in mind. From LED displays that consume significantly less power than traditional screens to motion-activated systems that power down when not in use, there are plenty of ways in which you can lower energy usage through technology. Even smaller innovations, such as smart power strips and eco-modes for projectors, contribute to a greener setup. These technologies don’t just benefit the planet, they can also save your business money in the long run. Recyclable and Sustainable Materials Many manufacturers are now using recyclable and sustainable materials to produce AV equipment. Components such as aluminium, glass and even some plastics can be repurposed, reducing landfill waste. As an AV integrator, we can help you choose products made from environmentally friendly materials and ensure old equipment is responsibly recycled or reused where possible. Remote Management and Cloud Solutions Reducing your carbon footprint doesn’t always require hardware changes. Cloud-based AV systems enable remote management, reducing the need for physical intervention and minimising travel-related emissions. Additionally, wireless sharing and video conferencing solutions make it easier to cut down on paper use and unnecessary commuting, contributing to a greener, more efficient workplace. Long-Term Sustainability with Maintenance and Upgrades A key component of eco-friendly AV is focusing on longevity. Proper maintenance, timely upgrades and repair services can significantly extend the life of your AV systems, reducing waste and the demand for new equipment. Why Choose Rapid Technologies as Your AV Integrator? When it comes to implementing eco-friendly AV solutions, experience and expertise matter. At Rapid Technologies, we take pride in being your trusted partner for sustainable technology integration. Tailored Advice: We work closely with you to design AV solutions that meet your environmental and operational goals. Expert Knowledge: Our team stays up-to-date with the latest eco-friendly technologies and industry trends. End-to-End Support: From selecting energy-efficient products to providing ongoing maintenance, we’re with you every step of the way. If you’re ready to embrace eco-friendly AV solutions and reduce your carbon footprint, contact us today.
Transforming Allvue’s Meeting Experience: From Frustration to Seamless Collaboration
About The Customer Allvue Systems is a leading provider of investment management solutions for fund managers, investors and administrators in the alternative investments industry. They offer innovative, configurable investment software that eliminate the barriers between systems, information, and people. Their aim is to optimise decision making and streamline processes to meet investor needs across private debt, private equity and other alternative asset classes. They were established in 2019 through the merger of Black Mountain Systems and AltaReturn. Allvue currently manage over $2.5 trillion in assets on its platform. The company is based in Miami, FL with locations throughout North America and in London, UK. Identifying the challenges When Allvue approached us to tackle issues in their London office at 38 Threadneedle, we knew we could help transform their meeting experiences for the better. Allvue were struggling with outdated Teams Rooms on Android equipment that simply didn’t meet their needs. The audio and sound quality of their existing equipment was not to the right standard, making it difficult to hold effective meetings. Whenever they held their monthly company meeting across multiple locations, it was always a struggle, especially when using Zoom due to the lack of interoperability with Microsoft Teams on Android. With the room’s challenging acoustics, it only made things worse. Their existing all-in-one bar couldn’t handle the demands of the larger spaces, which caused further frustration, and their content sharing was clunky and unreliable. They needed an AV solution that worked seamlessly across platforms, provided crystal-clear audio, and delivered a premium experience for everyone involved. Delivering a solution Allvue came to us for help, so we partnered up with Biamp to begin conducting an onsite demonstration & survey. The client was blown away by the instant improvement in audio quality, especially for remote participants, which gave them confidence in moving forward with our recommendations. We installed Microsoft Teams Room on Windows certified solutions, which were tailored to meet their specific needs and offered them greater flexibility. In the the boardroom, we utilised the Lenovo Core & Controller MTR Kit as the backbone of the system and accompanied that with a Biamp large room audio bundle to address the acoustic challenges and dramatically improve sound quality. The Aver CAM550 allowed for intelligent camera tracking that ensured every participant is seen and engaged. Dual Samsung 75” commercial anti-glare displays to ensure clear visuals even in the room’s bright lighting conditions. For users needing to host Zoom meetings, we implemented two options. The 1st was third-party direct guest join which is a far better experience for Teams Room on Windows systems as opposed to Teams Room on Android equivalents. The 2nd was a USB-C connection which allowed staff and guests to power calls through their laptop. When in use, this would seamlessly ‘switch’ away from the Teams Room system and once the call was over it would ‘switch’ back to the Native Teams Room experience. Biamp’s AI-driven audio reduction and echo cancellation made a massive difference in sound clarity, while the combination of Aver’s camera and Biamp’s audio created an intelligent solution that dynamically focused on active speakers. This setup ensured a consistent, high-quality experience across platforms, whether Allvue were using Microsoft Teams, Zoom, or Google Meet. Thanks to the success of this project, Allvue has consulted with Rapid Technologies to explore implementing similar solutions in their offices worldwide. Looking to transform your meeting spaces? We’d love to help. Get in touch today!