As part of a major office refurbishment, Cobalt Housing wanted to create a modern workplace that made it easier for employees to meet, collaborate and move between different spaces.
Working alongside Truline, who managed the wider refurbishment and fit-out, we delivered an integrated workplace technology solution combining meeting room AV, room booking, visitor management, digital signage and interactive collaboration.
The Challenge
Cobalt Housing’s existing offices were ready for a transformation. Limited meeting room availability, ageing technology and a lack of informal collaboration spaces meant the workplace was no longer fully supporting the way its teams wanted to work.
The refurbishment presented an opportunity to introduce modern, easy-to-use technology across the redesigned office, with a consistent experience for employees and visitors.
A key requirement was integration with Cobalt’s chosen access control system, allowing staff to use the same card for building access, check-in, photocopiers and meeting room bookings.
Cobalt also wanted to improve meeting room utilisation by addressing ‘ghost meetings’, where rooms remain booked but unused.
With flexible furniture layouts planned for larger meeting spaces, the technology needed to support different room configurations without relying on visible cables or tabletop microphones.
Delivering the Solution
We designed and installed a comprehensive workplace technology solution, bringing together room booking, wayfinding, visitor management, digital signage and meeting room AV.
Smarter Room Booking and Wayfinding
We installed GoBright room booking and wayfinding technology, supported by wireless occupancy sensors and Yealink room panels.
Staff can check room availability, make bookings and check into meetings directly from the panels. Wireless sensors support automatic check-in and help identify unused bookings, providing greater visibility over meeting room usage.
Two digital wayfinding screens, positioned at the office entrances, display daily room availability and help staff and visitors navigate the building.
Seamless Visitor Management and Staff Access
An EntrySign visitor management system was installed across multiple entrances and areas, providing a more organised way to manage arrivals.
The system integrates with Cobalt’s separately supplied access control solution, allowing employees to use their existing staff cards for building access, staff check-in, photocopiers and meeting room check-in.
This creates a more consistent experience as employees move throughout the workplace.
Flexible Meeting Rooms and Video Conferencing
We equipped the small and medium meeting rooms with Yealink A40 and A50 Microsoft Teams Rooms systems, providing familiar meeting controls and straightforward video conferencing.
Wireless presentation dongles allow employees to share content without additional table cabling, helping maintain tidy meeting spaces.
For the larger training room and boardroom, we installed Yealink S90 dual-camera systems alongside Biamp ceiling microphones and speakers.
By removing the need for tabletop microphones, the spaces can accommodate different furniture layouts while maintaining clear audio for meetings and presentations.
The boardroom also features dual displays, providing additional screen space for shared content and remote participants.
Digital Signage and Interactive Collaboration
Digital signage was installed throughout the corridors and open office areas, providing a central way to display company updates, branding and information linked to Power BI.
For informal collaboration, Clevertouch Impact Lux interactive displays allow employees to share ideas, present content and annotate directly on screen.
Ochno OPC-4 solutions also provide integrated USB-C charging, helping staff keep devices powered while using these spaces.
The Impact
Cobalt Housing now has a modern workplace designed to support a wider range of working styles, from formal meetings and training sessions to informal discussions and collaborative working.
Integrated staff cards and consistent meeting room technology help simplify everyday interactions, while digital wayfinding and visitor management support a more organised experience throughout the building.
GoBright room booking and occupancy technology provides the tools to improve room utilisation and reduce unused bookings.
Wireless presentation and ceiling-mounted audio keep meeting spaces flexible, allowing teams to adapt furniture layouts without compromising the technology.
Meanwhile, digital signage and interactive displays create more opportunities for communication and collaboration across the office.
With the refurbishment recently completed, the technology provides a strong foundation for a more connected workplace, with staff feedback and measurable outcomes to be assessed as the spaces become established.
Create a Smarter Workplace with us
From meeting room AV and video conferencing to room booking, digital signage and workplace collaboration, we help deliver integrated solutions designed around how organisations work.
Planning an office refurbishment or looking to modernise your workplace technology? Get in touch with our team to discuss your project.
